Board of Directors Meetings

Regular Meetings of the Board of Directors 

Unless otherwise posted, the regularly scheduled meetings of the Board of Directors of Estes Valley Recreation and Park District are held on the third Tuesday of each month at 6:00 p.m. Meetings are held at the Estes Valley Community Center in room C in the lower level, which is located at 660 Community Drive, Estes Park, Colorado. Meetings are open to the public.

The December Regular Meeting of the Board of Directors has been cancelled

Next Scheduled Board of Directors Meeting

Regular Board Meeting

Tuesday, February 18, 2020
6:00 p.m.
Estes Valley Community Center - Room C
660 Community Drive, Estes Park, CO 80517

Notices of meeting times and locations, along with an agenda outline are posted at the EVRPD - District Office. The agenda outline of each regular Board meeting is posted at least 24 hours before the meeting. Special Board meeting agendas are posted 72 hours before the meeting.



EVRPD-District Office

660 Community Drive, Estes Park, CO

Agendas are available at least 72 hours before the meeting.

Minutes are available following approval.

Meeting Date Type of Meeting Agenda Packet Minutes
 December 17, 2019  Regualr Board Meeting   Cancelled
 November 19, 2019  Regular Board Meeting  
 October 30, 2019  Budget Work Session  
 October 15, 2019  Regular Board Meeting
 September 24, 2019  Regular Board Meeting
 September 12, 2019  Board Work Session  N/A
 August 20, 2019  Regular Board Meeting
 July 16, 2019  Regular Board Meeting  CANCELLED
 June 18, 2019  Regular Board Meeting
 June 13, 2019  Special Board Meeting  N/A
 May 21, 2019  Regular Board Meeting
 April 16, 2019  Regular Board Meeting
 March 19, 2019  Regular Board Meeting
 February 19, 2019  Regular Board Meeting
 January 15, 2019   Regular Board Meeting
Meeting Date Type of Meeting Agenda Packet Minutes
 December 11, 2018  Special / Regular Board Meeting
 November 20, 2018  Regular Board Meeting  CANCELED      
 October 23, 2018  Regular Board Meeting (Rescheduled)
 October 1, 2018  Board Work Session  
 September 18, 2018  Regular Board Meeting
 August 21, 2018  Regular Board Meeting
 July 17, 2018  Regular Board Meeting
 June 19, 2018  Regular Board Meeting
 June 1, 2018  Special Board Meeting  
 May 17, 2018  Regular Board Meeting 
April 17, 2018  Regular Board Meeting
 April 13, 2018  Special Board Meeting
 March 20, 2018  Regular Board Meeting
 February 20, 2018  Regular Board Meeting
 January 30, 2018  Special Board Meeting  
 January 16, 2018  Regular Board Meeting
Meeting Date Type of Meeting Agenda Packet Minutes
 December 14, 2017  Regular Board Meeting
 November 21, 2017  Regular Board Meeting


 October 17, 2017  Regular Board Meeting
 October 12, 2017  Board Work Session N/A
 October 2, 2017  Special Board Meeting
 September 19, 2017  Regular Board Meeting
 September 19, 2017  Board Work Session  N/A
 August 22, 2017  Regular Meeting 
 August 8, 2017  Board Work Session  N/A  N/A

 July 18, 2017  Regular Meeting
 June 27, 2017  Special Meeting
 June 20, 2017  Regular Meeting
 June 15, 2017  Special Meeting  N/A
 May 16, 2017  Regular Meeting
 April 18, 2017  Regular Meeting
 March 21, 2017  Regular Meeting
 March 10, 2017  Special Board Meeting
 February 28, 2017  Board Work Session  N/A
 February 21, 2017  Regular Meeting
 February 13, 2017  Board Work Session  N/A
 January 24, 2017 Special Board Meeting  N/A
 January 17, 2017  Regular Meeting
Meeting Date  Type of Meeting  Agenda  Packet  Minutes
 December 22, 2016  Cancelled      
 December 8, 2016  Special Meeting
 November 29, 2016  Special Meeting
 November 15, 2016  Regular Meeting
 November 10, 2016  Board Work Session
 October 19, 2016  Special Meeting
 October 18, 2016  Regular Meeting
 October 14, 2016  Board Work Session
 October 6, 2016  Special Meeting
 September 19, 2016  Regular Meeting

 August 16, 2016

 Regular Meeting
 August 3, 2016  Board Work Session
 July 19, 2016  Regular Meeting 

 June 21, 2016

 Regular Meeting
 June 15, 2016  Board Work Session
 June 1, 2016  Board Work Session
 May 23, 2016  Special Meeting
 May 17, 2016  Regular Meeting
 May 4, 2016  Special Meeting
 April 25, 2016  Board Work Session
 April 19, 2016  Regular Meeting
 March 15, 2016  Board Work Session
 March 15, 2016  Regular Meeting
 February 16, 2016  Regular Meeting
 January 19, 2016  Regular Meeting
January 20, 2015 June 3, 2015 August 18, 2015 November 10, 2015
February 17, 2015 June 8, 2015 August 28, 2015 November 10, 2015
March 3, 2015 June 16, 2015 August 31, 2015 November 13, 2015
March 17, 2015 June 23, 2015 September 2, 2015  November 17, 2015
March 26, 2015 July 14, 2015 September 2, 2015  December 2, 2015
April 21, 2015 July 21, 2015 September 15, 2015 December 10, 2015
May 6, 2015 July 28, 2015 September 29, 2015 December 15, 2015
May 19, 2015 August 3, 2015 October 20, 2015  
May 29, 2015 August 13, 2015 October 28, 2015  









January 21, 2014 April 30, 2014 August 19, 2014 November 18, 2014
February 3, 2014 May 20, 2014 August 26, 2014 November 20, 2014
February 18, 2014 June 3, 2014 September 16, 2014 December 8, 2014
March 5, 2014 June 5, 2014 September 23, 2014 December 16, 2014
March 18, 2014 June 17, 2014 October 21, 2014  
March 27, 2014 July 15, 2014 November 3, 2014  
April 15, 2014 July 23, 2014 November 4, 2014  






To obtain minutes from Board Meetings previous to those listed above, contact our Administration office or call 970-586-8191.

Citizen comments and involvement are welcome

The Board of Directors of the Estes Valley Recreation & Park District believes that a regular and active dialogue with interested citizens is vital to effective and informed management of the District. This type of regular interchange helps to ensure that projects and priorities of the District most closely match with those of the broad public. Citizens are always welcome and encouraged to attend any and all meetings of the Board.

A convenient way for citizens to engage the Board of Directors is during the Board's regular monthly meetings and special meetings. There are several different ways that citizens can participate during these Board meetings

Citizens Comments During Discussion Of Specific Agenda Items

Citizens may provide comments on any given agenda item during the meeting. These comments may be at the invitation of the Board or staff because the citizen has been involved in helping work a specific issue or project, or a citizen may just offer comments because of general interest. Citizens are encouraged to be concise with these comments, and keep them to a maximum of 5 minutes each. Citizens are asked to not reiterate comments already made by other citizens.

Citizen Initiated New Business Items

Preferred Method: The process for a Citizen Initiated New Business Item is for the citizen to submit the issue or topic in writing to the Executive Director. The Executive Director and staff will conduct any necessary research concerning the subject matter. If the staff determines the matter should be presented to the Board, staff will provide the Board with a recommendation placement of the item on a future Board meeting agenda. Once the Board has determined to add the matter to a future agenda, an agenda item will be assigned. Staff will advise the Citizen and request hard copies of the presentation materials for distribution to Board Members and District staff. The Citizen presenting the matter at the Board meeting will be allotted 15 minutes on the agenda.

If a citizen desires to initiate a new business Item directly at a board meeting without prior notice, the following stipulations will be made:

   •    Presentation must be made during the Public Comment portion of the agenda.

   •    Presentation is restricted to a maximum of 10 minutes.

   •    Only one speaker is allowed on the matter.

   •    If the citizen has items to present (i.e. handouts, maps, survey data), he/she must provide the recording secretary with a clean copy. The preferred method of 
        presentation material is paper form in order to be distributed to the Board Members and District staff.

General Comments By Citizens

The Board regularly reserves time on the agenda for Citizens' comments of a general nature (the Public Comment Section of meeting agenda). Citizens are encouraged to be concise with these comments and keep them to a maximum of five minutes each. Citizens are asked to not reiterate comments already made by other citizens.

Regardless of the types of comments offered by citizens as discussed above, the Chair always reserves the right to limit time and discussion in order to expeditiously move through the agenda during the evening to fulfill the business needs of the District.

Executive Session

There are certain matters that the Board discusses in Executive Sessions. The matters are specified in the laws applicable to Special Districts and in general include the following:

   •     Under C.R.S. Section 24-6-402(4)(b) for a conference with the Estes Valley Recreation and Park District Attorney for the purpose of receiving legal advice on specific legal questions;

   •     Under C.R.S. Section 24-6-402(4)(e) for the purposes of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators;

   •     Under C.R.S. Section 24-6-402(4)(a) to discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest;

   •     Under C.R.S. Section 24-6-402(4)(f)(I)&(II) for discussion of a personnel matter and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees;

   •     Under C.R.S. Section 24-6-402(4)(c) for discussion of a matter required to be kept confidential by the following federal or state law, rule, or regulation;

   •     Under C.R.S. Section 24-6-402(4)(d) for discussion of specialized details of security arrangements or investigations;

   •     Under C.R.S. Section 24-6-402(4)(g) for consideration of documents protected by the mandatory nondisclosure provisions of the Open Records Act;

Executive Sessions are closed to the public. However, all formal votes of the Board on any such matters must be made in open session.

Note: Board action is not expected to be taken on issues raised during (1) New Business Items initiated by Citizens directly at a Board meeting without prior notice, and (2) during General Comments by Citizens.